Add your guests
Add guests one by one or family by family, with a name, a group (family, relatives, friends, work) and a headcount.
Free Tool
Wedding Guest List Builder
Group your guests, track headcounts and RSVP status, and plan table numbers. Your list stays in your browser; download it for Excel or print it whenever you like. No sign-up needed.
Total guests
0
Confirmed
0
Awaiting reply
0
Declined
0
Guest List
Total: 0 people, Confirmed: 0, Awaiting reply: 0, Declined: 0
| Full name | Group | People | Status | Phone | Table | Note |
|---|
Made with vowberry.com/tools/guest-list
How does it work?
Build your guest list in three steps
Track the RSVP status
Mark each guest as attending, declined or pending; the summary cards show the confirmed count instantly.
Download for Excel or print
Download the list as an Excel-ready CSV, print it or save it as a PDF, and give the venue a firm headcount with ease.
Why is the guest list the first step of the wedding plan?
The biggest item in a wedding budget is the meal per guest, and the venue is chosen by capacity. So until you know how many people you are inviting, you cannot decide on a venue or a budget with confidence. That is why the guest list is the first concrete planning step for most couples.
A good list is more than names: which side a guest comes from, how many people they bring and whether they are coming belong on it too. This tool does exactly that, gathering group, headcount, RSVP status, phone, table number and notes in one table. It makes it easy to give the venue the final count and, later on, to work out the cost per guest this table is all you need.
Three tactics that make the list easier
- Sort into groups: Keeping family, relatives, friends and work apart makes it easier to share the headcount and plan the tables. The group filter shows the balance between the two families at a glance.
- Count by household: Add guests as invitation units rather than one by one (for example "The Miller family, 4 people"). The list stays shorter and the total stays closer to reality.
- Use the pending status: Not everyone replies right away. Mark the unconfirmed as pending and, before you give the venue the final count, one filter shows whom to call.
Frequently asked questions
What people ask about the guest list
How do you put together a wedding guest list?
First write down separately whom each family wants to invite, then sort the list into family, relatives, friends and work groups. Trim it with your venue capacity and the cost per guest in mind. With this tool you add guests group by group and track headcounts and attendance on one screen.
How many people should I invite to the wedding?
There is no fixed rule; your venue capacity and budget decide. Since the meal per guest is the biggest item at most weddings, settle the venue capacity and the cost per guest first and shape the list around them. Use the pending status for unconfirmed guests and firm up the final count over time.
How do I move the list into Excel?
Just click the Excel (CSV) download button. The file is a semicolon-separated CSV that keeps accented characters intact and opens cleanly in Excel, Google Sheets and Numbers.
Where is my data stored, and can anyone else see it?
Your list is stored only in your browser (localStorage); it is never sent to a server and nobody else can see it. Come back on the same device and browser and it is waiting for you. Clearing your browser data deletes the list too, so download a CSV backup now and then.
How do I track RSVPs?
Mark each guest as attending, declined or pending; the summary cards show the confirmed and waiting headcounts instantly. To collect RSVPs online, your guests can reply with one tap on your digital invitation page.
Once your list is ready, the invitation is next
Design the invitation you will send your guests in minutes with ready-made templates, and collect RSVPs online with a digital invitation.